Data Square, LLC is dedicated to protecting the confidentiality and privacy of information entrusted to it. As part of this fundamental obligation, Data Square is committed to the appropriate protection and use of personal information (sometimes referred to as “personally identifiable information” or “PII”) that has been collected through its Web sites. Generally, our intent is to collect only the personal information that is provided voluntarily by visitors to our Web sites so that we can offer information and/or services to those individuals or offer information about employment opportunities. Please review the below components of our Online Privacy Statement (“Online Privacy Statement” or “Privacy Statement”) to learn more about how we collect, use, share, and protect the PII that we have obtained.
Collection and Use of PII
We obtain personal information about you if you choose to provide it — for example, to contact mailboxes or to register for certain services. In some cases, you may have previously provided your PII to Data Square (if, for example, you signed up for a webinar). By registering and/or submitting personal information on our Web sites, you are also agreeing to the use of this information in accordance with this Privacy Statement. Your personal information is not used for other purposes, unless we obtain your permission, or unless otherwise required or permitted by law or professional standards. For example, if you send us an e-mail message requesting information about Data Square, we will use your e-mail address and other information you supply to respond to your request. Data Square generally collects only the personal information necessary to fulfill the visitor’s request. Where additional, optional information is sought, you will be notified of this at the point of collection. Data Square only collects “sensitive” personal information when the relevant individuals voluntarily provide us with this information or where such information is required or permitted to be collected by law or professional standards. Sensitive information includes personal information regarding a person’s race, gender, ethnicity, political beliefs, religious or similar beliefs, physical or mental health, sexual life, or criminal record. Please use your discretion when providing sensitive information to Data Square, and under any circumstances, do not provide sensitive information to Data Square, unless you thereby consent to Data Square’s use of that information for its legitimate business purposes and consent to the transfer and storage of such information to and in Data Square databases. If you have any questions about whether the provision of sensitive information to Data Square is, or may be, necessary or appropriate for particular purposes, please contact Data Square at the address indicated below.
Automatic Collection of PII
In some instances, Data Square automatically collects certain types of information when you visit our Web sites and through e-mails that we may exchange. Automated technologies may include the use of Web server logs to collect IP addresses, “cookies,” and Web beacons. The collection of this information will allow us to better understand and improve the performance, usability, and effectiveness of Data Square Web sites and to measure effectiveness of our marketing activities.
An IP address is a number assigned to your computer whenever you access the Internet. It allows computers and servers to recognize and communicate with one another. IP addresses from which visitors appear to originate may be recorded for IT security and system diagnostic purposes. This information may also be used in aggregate form to conduct Web site trend and performance analysis.
A Web beacon is a small image file on a Web page that can be used to collect certain information from your computer, such as an IP address, the time the content was viewed, a browser type, and the existence of cookies previously set by the same server. Data Square only uses web beacons in accordance with applicable laws. Data Square or its service providers may use Web beacons to track the effectiveness of third party Web sites that provide us with recruiting or marketing services or to gather aggregate visitor statistics and manage cookies. You have the option to render some Web beacons unusable by rejecting their associated cookies. The Web beacon may still record an anonymous visit from your IP address, but cookie information will not be recorded. In some of our newsletters and other communications, we may confirm a recipient’s e-mail address through embedded links within the messages. We collect this information to gauge user interest and to enhance future user experiences.
Do Not Track
Our websites may not recognize browser- based Do Not Track signals. However, as discussed above under “Cookies,” your browser may be set to block all cookies, or to block “third-party” cookies. Cookies that we set on our websites are considered “first-party” cookies. Details on your ability to restrict or change the personal information that we may collect about you are listed below under the Choice and Access sections of this statement.
Sharing and Transfer of PII
We do not share personal information with unaffiliated third parties, except as necessary for our legitimate professional and business needs, to carry out your requests, and/or as required or permitted by law or professional standards.
We do not allow unaffiliated third parties to collect personal information on our sites. In addition, Data Square may transfer certain PII across geographical borders to other Data Square member firms or outside companies working with us or on our behalf. Data Square may also store PII in a jurisdiction other than where you are based. By providing PII on Data Square’s Web sites, visitors are consenting to this transfer and/or storage of their data across borders. Data Square may also disclose PII in connection with the sale, assignment, or other transfer of the business of the site to which the data relates, in order to respond to requests of government or law enforcement agencies or where this is required by applicable laws, court orders, or government regulations. These disclosures may also be needed for data privacy or security audits and/or to investigate or respond to a complaint or security threat. Data Square does not sell PII to any third parties. Also, Data Square will not transfer the PII you provide to any third parties for their own direct marketing use.
Data Square understands the importance of protecting children’s privacy, especially in an online environment. In particular, our sites are not intentionally designed for or directed at children under the age of 13. It is our policy never to knowingly collect or maintain information about anyone under the age of 13, except as part of an engagement to provide professional services.
If you have submitted personal information to Data Square, you can make a request to update or remove information about you by contacting info@DataSquare.com, and we will make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and professional standards.
Data Security and Integrity
Data Square has reasonable security policies and procedures in place to protect personal information from unauthorized loss, misuse, alteration, or destruction. Despite Data Square’s best efforts, however, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your personal information is limited to those who have a need to know. Those individuals who have access to the data are required to maintain the confidentiality of such information. We also make reasonable efforts to retain personal information only for so long as the information is necessary to comply with an individual’s request or until that person asks that the information be deleted.
Links to Other Sites
Changes to this policy
Data Square may modify this Privacy Statement from time to time to reflect our current privacy practices. We encourage you to periodically review this Privacy Statement to be informed about how Data Square is protecting your information.
Policy Questions and Enforcement
Data Square is committed to protecting the online privacy of your personal information. If you have questions or comments about our administration of your personally identifiable information, please contact us at info@DataSquare.com. You may also use this address to communicate any concerns you may have regarding compliance with our Online Privacy Statement.